A secure virtual dataroom is an space where only a small number of users https://creativetrance.com/data-sharing-insights-for-success-in-buy-side-vs-sell-side-ma/ has access to documents. This allows for more collaboration and effectiveness than physical meetings however, it also offers an extra layer of protection from unintentional third-party. Typically, the most valuable information is protected by security features that prevent unauthorised access, such as granular permissions, dynamic watermarking, and comprehensive tracking.
To ensure the security of sensitive information ensure that you use the VDR which uses two-factor authentication. It also provides a way to verify the identity of the user by requesting additional information or codes (similar to passwords). A data room administrator can also monitor the IP address, type of device and location of each user who logins. Administrators are able to monitor user activity and debar access at any time even for documents that have been downloaded.
Look for a platform that has multiple layers of protection, such as envelope encryption with 256 bits server isolation, server isolation and AES-256 backup of data. Find out if the VDR’s data center is one of the top that has multi-layered redundancy, high availability, and multiple layers of encryption.
Make sure that your cloud storage provider holds multiple security certifications. The most secure online data rooms are certified by ISO, SOC 1, SOC 2 and FedRAMP.
Digify’s virtual rooms have been secured with AES-256 envelope security and our AWS infrastructure is backed by redundant network connectivity and power systems, cooling systems and routers. In addition, we prioritize security of documents with features such as dynamic watermarking that identifies each document’s originator and improves traceability.